PrivacyUpdated 7 August 2026
What we do with what you tell us.
Short version: we keep it, we use it for the thing you gave it to us for, we do not sell it or hand it around, and you can have it back or have it deleted whenever you want. The longer version is below and it says the same thing.
WhoAnd how to reach us
Who is responsible
The Warren Ltd, 11 Mansel Street, Carmarthen, SA31 1PX. Company number 14107007. If you want anything on this page actioned or explained, email [email protected] and a person will read it.
What we holdAnd why
What we collect
- If you fill in the supporter form
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What: Your name, email address, what you are interested in, an optional non-binding pledge band, anything you write in the box, and whether you have ticked the box allowing your first name to be shown.
Why: So we can come back to you about The Warren, and count how much support there is.
Lawful basis: Consent. You typed it in and pressed send, and you can withdraw it at any time.
- If you apply for one of the roles
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What: Your name, email, phone number, where you are, which role, and your answers about experience, availability, working preferences and rate.
Why: To consider you for the role and talk to you about it. Nothing else.
Lawful basis: Consent, and taking steps at your request before entering a contract.
- If you are on the mailing list
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What: Your email address, and whatever preferences you set when you signed up, including if you have unsubscribed.
Why: To send you news about The Warren, and only that.
Lawful basis: Consent, given when you subscribed. Every email has an unsubscribe link and we action it promptly.
We do not use tracking cookies, advertising pixels or analytics that
follow you around. The only cookie this site sets anywhere is a session
cookie on the password-protected application page, which exists solely to
remember that you typed the password. It is strictly necessary and it
disappears when you close the browser.
You will have seen a small notice on your first visit. It is not a cookie
consent banner and it has no Accept or Reject buttons, because there is
nothing to consent to. It is there to tell you that you are not being
tracked, which felt worth saying out loud rather than leaving you to
assume the usual.
The rules we hold ourselves toPlainly
What we will and will not do
We will not sell your details, share them, swap them, or use them to market anything that is not The Warren.
We will not put your details into Claude, ChatGPT or any other AI tool, and we will not let them be used to train or improve one. Where AI is used to help with the website or the admin, it works without identifiable contact information.
We will respect what you already told us. If you unsubscribed or asked not to be contacted, that carries over. It does not get reset by a new website or a new mailing platform.
Every marketing email has an unsubscribe link, it works, and we action it promptly.
Access is limited to the people who actually need it, on accounts protected with strong passwords and two-factor authentication.
How longAnd who else touches it
Keeping and sharing
Mailing list: until you unsubscribe, or until the list has been dormant for two years, whichever comes first.
Applications: kept while we are recruiting, and for up to twelve months after, so we can come back to you if something else comes up. Ask and we will delete yours sooner.
Supporter form: until the pilot has run its course and we have reported back, or until you ask us to remove you.
Who else handles it: the website is hosted by Cloudflare, and form submissions are stored on their infrastructure. The mailing list is held in Squarespace Email Campaigns, where it has always lived. It is not being moved, exported or copied anywhere, and your existing preferences and unsubscribes stay exactly as they are.
Your rightsAnd how to use them
What you can ask for
You can ask for a copy of what we hold, ask us to correct it, ask us to delete it, ask us to stop using it, or withdraw your consent. You do not need a reason and it will not be held against you.
Email [email protected]. We will confirm we have received it and deal with it within one month. If something goes wrong with your data, we will tell you and put it right.
If you are not happy with how we have handled it, you can complain to the Information Commissioner’s Office at ico.org.uk. We would rather you told us first so we can fix it, but it is your right either way.